Scheduling Interview Emails Made Easy for Staffing & Recruiting

Staffing and recruiting companies can now create a stress-free and seamless interview scheduling experience by automating the entire process using Rakuna’s Interview Scheduling Software.

Our Customers

Companies around the world are using Rakuna platform to scale recruiting. Rakuna has got you covered on every front!

The All-In-One Interview Scheduling Solution for Streamlined Recruiting

Rakuna’s Interview Scheduling Software provides a unique solution for the staffing & recruiting industry by transforming the scheduling process into a seamless experience. Ensure an efficient recruiting operation by managing all types of interviews on one platform.

Optimize Staffing & Recruiting Experience for All Stakeholders

Rakuna’s Interview Scheduling Software is designed to streamline the scheduling process for staffing &recruiting professionals and talent:

– Recruiting Coordinators: Maximize productivity by eliminating the need to email back and forth to find matching schedules.

– Candidates: Enjoy a hassle-free self-scheduling experience that minimizes confusion and maximizes convenience.

– Interviewers: Share Calendar or request reschedule interviews with ease using a seamless and intuitive platform

– Talent Acquisition Leaders & Hiring Managers: Enhance your decision-making speed by leveraging real-time candidate evaluation and ratings

Seamless Recruitment Software Integrations for Staffing Firms

Handle interview scheduling challenges with Rakuna as your stand-alone solution, or customize your recruiting suite through seamless integration with third-party apps.

Empower Your Recruiters With Powerful Interview Scheduling Features

Have questions about Rakuna’s Interview Scheduling Software?

Check out our detailed FAQs below!

How do I get started with Interview Scheduling?

You are eligible for a one-week trial for the Interview Scheduling solution when your newly signed-up organization is approved. Once you are in, there is a Self-onboarding process that you can follow, or you can book an onboarding call with us via sales@rakuna.co

Does Rakuna allow integration with calendar applications such as iCloud, Google, Office 365, Exchange, and Outlook?

Rakuna supports Google and Outlook calendars. The recruiter can import exportable calendar files such as ‘.ics’ directly from Rakuna product or contact the Product team to extend other calendar services.

Can I share my entire calendar with candidates?

No. At the moment, candidates can only see and book a preferred time via the Interview Self-scheduling Link from a list of available time slots that you set up.

Can multiple staff members be added to my company's account?

Yes. A user can invite colleagues to use Rakuna Interview Scheduling with different roles. Learn more about the roles for this product here

Do you support multiple time zones?

Yes. The solution can set display time zones for different users, and all-time zones will be automatically converted in all interview communications.

Can interviewees see others' contact information when they book online?

No. Candidates will never have access to other candidates’ information while interacting with Rakuna’s products.

Does Rakuna Interview Scheduling Solution allow ATS integration? If yes, which ATS are supported?

Rakuna works with all major Applicant Tracking Systems. For example:
– Workday
– SAP SuccessFactors
– Greenhouse
– iCIMS
– Lever
Additionally, we can integrate with any ATS as long as it allows data to be securely pushed/pulled via APIs. Learn more here: rak.sialthuong.com/ats_integration/

How easy is integration with other software modules?

Rakuna Platform is API-driven. That means the product has been built from day-1 to be integrative – Users can plug it into other systems.

Does Rakuna support SSO authentication?

Yes. Rakuna supports SSO authentication such as Azure Active Directory and Google SSO. Set-up & maintenance costs may be applied and vary depending on the company’s requirements and SSO policy.

The Dos and Don'ts of Scheduling Interview Emails for Staffing & Recruiting Pros

Scheduling interview emails is a crucial task for staffing and recruiting professionals, as it can impact the success of the hiring process. To ensure the scheduling process goes smoothly, here are some important dos and don’ts that are specific to the staffing and recruiting industry.

DO: Be clear and concise in your emails.

Providing all necessary details, including the date, time, location, relevant phone numbers, and any special instructions, is essential. This helps candidates understand what’s expected of them and helps build trust between you and candidates.

DON'T: Double-book appointments

Staffing and recruiting professionals often have to juggle multiple appointments, but double-booking can lead to confusion and unprofessionalism. Keeping an organized schedule is critical, and utilizing scheduling tools can help prevent overlapping appointments.

DO: Send follow-up emails

Following up after scheduling an interview shows that you’re professional and well-organized, which can go a long way in building trust with candidates A follow-up email confirms the details and provides additional information, which can help alleviate any concerns candidates may have.

DO: Have a plan for rescheduling job interviews

Emergencies and unforeseen circumstances can arise, so it's essential to have a plan in place for rescheduling interviews if necessary. Communicating proactively and working to accommodate the candidate's schedule shows that you value their time and effort.